====== Shared Folder Contents ======

The default storage area for all business related data. Data is stored based on their category (Accounting, Logistics, Sales, Marketing....).

Users should not create folders or store files in the root (Logic\) but use an existing folder and create a sub-folder if required.

If you don't know where to put your files, then ask.....perhaps a new category or root folder needs to be created.

This data is stored on an external storage device and is backed up every day. The retention time is 30 days. In case you deleted a file/folder contact management timely; usually data can be retrieved within 4 hours.

External storage is costly. please use it wisely and review what you want to archive or what can be deleted.

===== Folder Index =====

==== Accounting ====
Contains all data for the financial department.
Access is restricted to authorized users.

==== Corporate ====
Contains information that needs to be accessible to all personnel. Its global folder structure consists of:

=== CRM365 ===
Information about CRM.
Implementation status.
Implementation requirements and requests.

=== Emergency Plan ===

=== IT - Office Equipment ===
Information about printers, fax, WiFi, telephone system etc.

=== Office Documents ===
General purpose templates and documents for the various departments

=== PNO ===
Information for and about Personnel and our Organisation: ARBO, Bedrijfssport, vakantieplanning.

=== Procedures and Workflows ===
Documentation about the way each department operates.

=== SB1 ===
Information, manuals etc. regarding SAP Business One.

==== IT ====
IT-related information.
Access Restricted.

==== Logistics ====
Contains all data for the logistics department.
Access is restricted to authorized users.

==== Management ====
Contains all data for management.
Access is restricted to authorized users.

==== Marketing ====
Contains all data for the marketing department.
Access is restricted to marketing, sales and support users.

its main public sub-folder are:

=== General ===
Marketing planner, action tracker and generic marketing documents.
Read only for sales and support users.

=== Internal ===
Templates, documents, presentations etc.
Read only for sales and support users.

=== Suppliers ===
Folder per Supplier with sub-folders for: datasheets, successstories, whitepapers etc.
Read-Write permissions for sales and support users.


==== PNO ====
Contains all data for Personnel and Organization.
Access is restricted to authorized users.

==== Sales ====
Contains all data for (inside) sales department.
Access is restricted to authorized users.

==== SAP ====
Contains data for the logistics and accounting departments.
Access is restricted to authorized users.

==== Suppliers ====
Contains all data about our suppliers for the sales department. Also contains the Intern Projects.
Access is restricted to authorized users.

Global folder structure:

=== Files ===
Subfolders contain the data for each individual supplier
  * Confidential info
  * Contracts - Agreements
  * Documents
  * Presentation
  * Price Lists

They may include additional sub folders.
the //Archive// subfolder contains the same folder structure as the above. Data stored in the archive will be transferred to the external archive disk on a yearly basis.

=== Meeting Minutes ===
The minutes of the weekly, monthly and quarterly meetings.

=== Projects ===
The work done around our //Home Care Unit// project and related intern data.

=== Workshops ===
All data related to individual workshops we organize and perform.

==== Users ====
A folder for each user (access restricted) for temporarily storing personal information or data that does not fit a current storage category.